{"id":5026,"date":"2021-05-03T18:19:41","date_gmt":"2021-05-03T14:19:41","guid":{"rendered":"http:\/\/fairsystems.com\/?page_id=5026"},"modified":"2022-09-03T12:47:24","modified_gmt":"2022-09-03T08:47:24","slug":"data-protection-policy","status":"publish","type":"page","link":"https:\/\/fairsystems.com\/data-protection-policy\/","title":{"rendered":"Data Protection Policy"},"content":{"rendered":"

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1. General information<\/h4>\n

This data protection policy explains how Fairsystems LTD and\/or its affiliates, subsidiaries, and newly acquired companies (\u201cfairsystems\u201d; “we”) protect the personal data fairsystems processes and controls relating to you (\u201cyour personal data\u201d), why fairsystems processes your personal data, who has access to your personal data and how you can exercise your rights in relation to the processing of your personal data.<\/p>\n

This data protection policy provides an overview of fairsystems\u2019 most common processing activities of your personal data. Please note that certain specific processing activities may be subject to a separate and tailored data protection policy.<\/p>\n

In the event any translation of this data protection policy is prepared, the English version of this data protection policy shall prevail in case of conflicts between the different language versions.[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

Which categories of personal data does fairsystems process?<\/h5>\n

fairsystems will collect personal data about you to achieve the purposes set out in this data protection policy.<\/p>\n

For further information on the specific categories of personal data fairsystems is processing, please see section 2<\/a>. For further information on the sources from which fairsystems has obtained your personal data, please see section 3<\/a>.<\/p>\n

If you provide fairsystems with any personal data of another person (for instance, a potential employee\/referral), you are responsible for ensuring that such person is made aware of the information contained in this data protection policy and that the person has given you his\/her consent for sharing the information with fairsystems.<\/p>\n

Except for certain information that is required by law, your decision to provide any personal data to fairsystems is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide fairsystems with your personal data. However, please note that if you do not provide certain information, fairsystems may not be able to accomplish some or all of the purposes outlined in this data protection policy, and you may not be able to use certain tools and systems which require the use of such personal data.[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

Why does fairsystems process your personal data?<\/h5>\n

fairsystems may collect, use, transfer, disclose and otherwise process your personal data in the context of facilitating communication with you (including in case of emergencies), operating and managing fairsystems\u2019 business operations, complying with legal requirements, monitoring your use of fairsystems\u2019 systems, undertaking data analytics and recruitment. For a more detailed list of the purposes, please see section 4<\/a>.<\/p>\n

fairsystems will not use your personal data for purposes that are incompatible with the purposes listed in this data protection policy unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

On which legal basis does fairsystems process your personal data?<\/h5>\n

fairsystems processes your personal data as permitted by applicable data privacy laws and its internal policies.<\/p>\n

fairsystems processes your personal data for the purposes set out in this data protection policy for one or more of the following reasons: (i) because fairsystems is required to do so for compliance with a legal obligation to which it is subject, (ii) because such information is necessary for the performance of a contract to which you are a party, (iii) because the processing is necessary for the purposes of the legitimate interests pursued by fairsystems or by a third party (as described in the last sentence of this paragraph), or (iv) where necessary in order to protect the vital interests of any person. fairsystems has legitimate interests in collecting and processing personal data, for example: (1) to ensure that fairsystems\u2019 networks and information are secure, (2) to administer and generally conduct business and (3) to prevent fraud.<\/p>\n

In addition, fairsystems may process your sensitive data and\/or make automated decisions concerning you where permitted by applicable law and\/or with your prior consent and for the purposes mentioned in this data protection policy.<\/p>\n

Please see section 5<\/a> for further information on the legal basis on which fairsystems bases the processing of your personal data for each processing activity.[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

Who has access to your personal data?<\/h5>\n

Access to your personal data within fairsystems will be limited to those employees who have a need to know the information for the purposes described in this data protection policy, which may include personnel in Security, HR, IT, Compliance, Legal, Finance and Accounting, Corporate Investigations and Internal Audit. All employees within fairsystems will generally have access to your business contact information (e.g. name, position, telephone number, and e-mail address).<\/p>\n

Furthermore, your personal data may be transferred to other fairsystems offices and third parties, which may involve transferring your personal data to other countries.<\/p>\n

As a global organization with offices and operations in many countries, your personal data may be transferred or be accessible internationally throughout fairsystems\u2019 business and between its entities and affiliates. Any transfers of your personal data to other fairsystems’ offices will be governed by fairsystems’ corporate rules.<\/p>\n

Furthermore, where there is a need, fairsystems may share your personal data with third parties, such as service providers and public authorities. Before doing so, fairsystems takes steps to protect your personal data. Any third-party service providers and professional advisors to whom your personal data are disclosed, are expected and required to protect the confidentiality and security of your personal data and may only use your personal data in compliance with applicable data privacy laws. For the categories of third parties with which fairsystems may share your personal data, please see section 6<\/a>.[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

How does fairsystems protect your personal data?<\/h5>\n

fairsystems maintains organizational, physical and technical security arrangements for all the personal data it holds. fairsystems has protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing fairsystems undertakes.<\/p>\n

fairsystems adopts market leading security measures to protect your personal data[\/vc_column_text][tm_spacer size=”lg:30″][vc_column_text]<\/p>\n

How long does fairsystems retain your personal data?<\/h5>\n

fairsystems retains your personal data only for as long as is necessary. fairsystems maintains specific records management and retention policies and procedures so that personal data are deleted after a reasonable time according to the following retention criteria:<\/p>\n